Catering Calendar Tips

A proper catering calendar can help ensure your catering business is a success. By planning ahead and keeping track of important dates, you can minimize stress and maximize profits. Here are a few tips on how to get started.

  1. Keep an up-to-date calendar: An electronic calendar is a must for any catering business. Mark down all important catering deadlines, including when deposits are due, when food orders are placed, when catering jobs are scheduled, and when the final bill needs to be sent out. This will help keep you organized and on top of things. Move away from using excel and your notes app to keep track of events. It ends up getting lost, so optimize our calendar before you lose track of your events. 

  1. Plan ahead: Don’t wait until the last minute to start planning your catering events. Start brainstorming ideas for menus and themes at least a month in advance. This will give you plenty of time to make arrangements with suppliers and book event spaces if necessary.

  1. Delegate tasks: Not everything has to be done by you! Delegate tasks such as menu planning, ordering supplies, setting up event spaces, and cleaning up afterwards to your staff or volunteers. This will free up your time to focus on important things like marketing your business and meeting with clients.

  1. Stay organized: Keep all of your catering paperwork together in one place so it doesn’t get lost. One of the best ways to do this is by having invoices and reporting centralized in a catering software, like Total Party  Planner. 

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